Discovery Reveals How to Recover Emails from OST File

Manageability issues don’t just arise while working with Outlook individually, but also when it is connected and in synchronization with Exchange Server. The ability to work in offline mode is the most helpful for users moving in and out of Exchange Server environment. The offline mode enables users to work despite being disconnected from their server mailbox.

However, the maintenance of OST file is more important and complicated than that of Microsoft Outlook Data File (PST). This is because, the data stored within an Offline Storage Table (OST) is highly sensitive and vulnerable to scenarios of loss / damage. This is because, until the OST file data is synchronized with respective Exchange mailbox, it is only available on the offline storage. Meanwhile, once synchronized, the data is replicated on the server, which makes it safe and less vulnerable to loss.

New Discovery Reveals How to Recover Emails from OST File

Despite plenty of manual workarounds, difficulty by users is still faced during and for the recovery of lost emails from an OST file. Some of the common ways for recovering data from any of the two data files of Outlook involve using scanning tools provided by Microsoft itself. For offline storage, Outlook has been provided with a scan OST utility. The inbuilt programs lets users scan and process the data file in order to detect issues associated with it.
However, the utility was stopped being provided since the release of Outlook 2010 version. Therefore, the possibility of recovering OST file dedicatedly and precisely got lower on the manual end. Discovery of commercial products offered great potential to users for recovering lost emails from this offline repository of Microsoft Exchange.
One of the methods found in this new discovery reveals how to recover emails from OST file using OST Recovery application. Following is a brief look at how the application extends recovery of selective emails from OST file.

• Once you run the software, the following screen will show up on clicking the Add File button.

• After browsing the file path, you can easily get the hard deleted / lost emails recovered by selecting Advance Scan option to process the file.

• Post recovery of OST file, email and its associated attachments can be previewed using the respective tabs provided for the same purpose.

• Choose the emails that you need to extract from the OST file, right click on one of the selected emails and click on Export.

• Or, you can click on Export button given on the menu bar and export complete folder(s) of emails from the recovered OST.

• At the end, the software will generate a report of the export detailing about the source and target file along with path. This report can be saved at any given destination as a CSV format file.

This is how you can recover emails selectively as per your requirement and convenience. The application helps customize recovery and extraction of emails in a much easier manner without compromising with the data security and retention of associated information.

Read more: https://www.linkedin.com/pulse/resolve-error-change-ost-pst-entire-email-data-jacob-smith

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Restore OST Emails Either Manually or Externally

Microsoft Exchange Server is most commonly used Mail Server by many organizations to manage the mails centrally. OST is the Offline Storage files for Exchange server. Moreover, it is the exact replica of the mailboxes that reside in the server. These OST files help the user to work offline and later get synchronized with the server. Later, this synchronization gets reflected in the server mailbox also.

The mischievous activities such as database corruption or server crash can happen with the server so that the mailboxes are destroyed. Even though the OST files exist at client side, these files cannot be accessed without corresponding mailboxes at server. However the OST files fragile and can easily get damaged. So, to restore OST emails we require either manual or external solutions.

Is it Important to Restore OST emails?

Here comes the question whether to restore the emails from Corrupt OST. Yes, it is important to recover the OST files. OST holds mails, Calendars, tasks, journals, etc that can be the core important documents for the organization. Sometimes these may me our personal documents. Losing these documents may affect the day to activities of the firm. So, let’s see how we can restore these OST emails.

How to Restore OST Emails?

Microsoft supports some inbuilt tool for repairing and recovering corrupt OST emails. OST integrity check is a free tool provided by Microsoft. Scanost.exe helps to fix various synchronization issues and other errors occurring in the OST files. Let’s see how scanost.exe works. Is it capable restoring OST emails? This method is briefed here.

1. Exit the application Outlook running on your system.
2. Find the default utility scan.exe from your PC.

The default location of the scanost.exe is (for Windows 7)
C:\User\user\AppData\Local\Microsoft\Outlook\scanost.exe

3. Select profile, where the corrupted OST exists
4. Click connect
5. Then, click repair errors
6. Begin Scan on the OST files

This utility scans and fixes the errors automatically. This is a freeware which comes along with outlook. There are certain limitations to its capabilities. This tool is not capable of fixing major corruption issues in OST. The tool does not work if the Server is unavailable to the local computer. If you are looking for a smart solution to recover the corrupt or inaccessible OST emails take the helps of any external solutions.

Note: Scanost.exe is not available with Outlook 2010, 2013 and 2016 versions.

External Solutions

If you have highly corrupted OST files and looking for a solution, try out OST Recovery Tool. This tool is capable of recovery any kind of OST files; moreover, it allows you to change OST to PST Outlook 2010. It is a standalone tool which helps you to restore OST emails without altering any of its meta properties. Tool helps you to migrate your OST emails to various formats like PST/EML/MSG. Tool is compatible with all versions of Exchange server. The tool recovers all the emails even though the mailboxes are missing from server or server is not connected to the local system. The tool enables you to change OST to PST so that you can store emails for further references.

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How to Fix OST Synchronization Error 8004011D-526-80040115-0

Exchange Server user mailbox gets saved on local machine in the OST file. At both the ends, the data is continuously synchronized, i.e. any changes done at client or server end will be updated when there is frequent connection between both of them.

Any kind of breakage between both of them might lead to synchronization failure that generally affects the mailflow. If the emails are not properly synced between the client and the server, a user can get to know about through following procedure:

Open the OST file, right click on the mail folder that has to be checked for synchronization and click on “Properties”.

Click on the “Synchronization” tab and under it you will find “Statistics for this folder” option. Check out the fields and their values.

• Last Synchronized on: Date
• Server folder contains: No. of Items
• Offline folder contains: No. of Items

If the number of items on server and offline folder does not match, it means that emails are not synced properly. This is the manual method of testing if everything is updated on client or server end. However, there are times when a user is informed about the application about the abnormality in functioning. This is done through error messages like: “Synchronization Error 8004011D-526-80040115-0”.

Source: Solution to Fix OST Synchronization Error

How to Work on OST Synchronization Errors?

Synchronization errors can also happen if something is wrong with the mailbox on server. For example: Deletion, Location Change, Database Change etc. In such situation, the OST file is in orphaned state and it could be one of the probable reason for sync failure.

Run OST Integrity Checker: This is free tool available till Outlook 2007. To run this, live Exchange environment and Outlook OST should be available. It will check out for synchronization issuesand if found any, will fix it.

Create New Outlook Profile: Possibility is that the OST file is inconsistent or damaged. Therefore, to deal with the problem, the mailbox on server can be again configured with the Outlook profile. If you are doing this on same machine, then make sure that you remove the existing profile and change the location of OST file.

These fixes can give a solution to fix the error 8004011D-526-80040115-0 but if they do not work and data inside OST file is crucial, then you can take help of some external tools. These solutions for recovering OST file to PST allows restoring the mailbox contents into Outlook, ensuring that data remain absolutely intact.

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Easiest Solution To Fix Orphaned OST File Issues

Users might have faced this situation where they tried to access the OST file by copying it to another system. Or few other users tried to access the Exchange OST file belonging to their ex-company in personal computers. The result might be an error message stating that the OST file you are trying to open cannot be opened in the MS Outlook application. It is important to learn about the concept why OST file shows this inaccessibility trait when copied to another system or when the Exchange profile is not available. This blog will explain this concept in detail and will also make you aware of possible solutions to fix orphaned OST file issues.

Why Orphan OST File Cannot Be Accessed?

Some of the situations have been explained above where there are chances of OST file getting orphaned which might give you a picture of reason behind the OST file inaccessibility. To be clearer, the most important factor for OST being accessible is availability of Exchange profile. This is because the Exchange local OST file which is created after enabling Outlook cached mode is bound to the MAPI profile it was created for. So the file can be only accessed in the system in which the authenticated configuration was done. When the configuration is done, an encrypted cookie is stored to the registry of the system with mailbox’s unique ID. So the initial connection with the Exchange profile is extremely important to be established in order to access OST file. In case it is not done, the OST file becomes orphan and one can face problems accessing this file needing to fix orphaned OST file issues to access this data. OST file can also become orphan if the Exchange profile is deleted or has been dismounted. In such case it is important to find a utility which can let you access OST file data.

How to Make Orphan OST File Accessible?

OST file cannot be read, viewed or accessed in Outlook or any other application if it gets orphaned. In such situation, it is important to fix orphaned OST file issues and implement a technology where its data can be extracted to an accessible file format. Since there is no manual procedure available to accommodate this process, you will need to utilize third party tools like OST Recovery. Such third party utilities help to convert Exchange OST file data to PST file which can be then accessed very easily in Outlook applications. The software is also designed to recover deleted data and offers conversion of OST file complete data to PST file.

Read more: http://www.exchangeostrecovery.org/

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Using OST Converter Tool Extract Emails From Orphaned Outlook OST File

Outlook OST files are mostly used when connectivity to Exchange mailbox is not possible. When there are downtime issues or no internet connectivity available to sync mailbox with Exchange Server only way to access data is via offline files called OST. MS Outlook keeps a copy of Exchange mailbox locally on hard disk that simultaneously sync with Exchange Server when connectivity is available. Sometimes during interruptions in sync process OST file becomes orphaned and does not allow users to access mailbox items. In such case users find out ways to extract emails from an orphaned Outlook OST file.

What Makes OST File Inaccessible?

Basically, what happens is while sync OST file keeps on updating mailbox with Exchange Server, in such case if any interruptions are observed it disturbs the whole sync process. The files and folders being processed are stopped in between and thus become unusual. Some other factors that make OST file corrupt or inaccessible are bad sectors, email headers and improper shut down etc. In some cases when user delete or recreate profile then also OST file becomes unusable. This is because OST file only exists when the profile for which it is created exists. In all above situations user cannot access OST file data and its components therefore, they need to repair OST file to access its mailbox items.

How To Extract Emails From Orphaned OST File?

In order to repair OST file, users primarily bank on manual procedures where the need of built-in repair utility comes named Scanost.exe. The program is associated by Microsoft is used to compare Exchange mailbox items with Outlook OST file. If any issues are suspected by users program it usually fixes, but fails to work in scenarios where OST file is severely corrupted. In those cases when manual process fails to work the role of third party comes in demand.

OST Converter Tool is an appropriate solution that helps to recover OST file items per folder separately. The powerful scanning algorithms allow users to extract each OST file elements effortlessly without facing any technical issues. Once the recovery of items is done, it also permits users to convert its items in PST format to regain access with Exchange Server. The interface designed for tool is purely user friendly that does not demand any expert skills and knowledge to work. For more doubts the freeware version of OST converter tool is used to recover and convert offline folder data in PST format.

For More Info: http://www.ostpst.convertostpst.com/

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